Every vendor invoice, validated and posted to your ERP. Under your controls.
It reads every invoice that arrives by email, validates it against your rules and the purchase order, and posts it to your ERP. It works with the permissions your IT team grants and logs every action. Your team approves only the exceptions.
From the invoice in your inbox to the posted entry, with every step traced.
The agent works on a dedicated inbox or on the vendor inbox you already use. It processes each invoice end to end and routes to your team only what breaks a rule or exceeds a threshold.
- 01
Receives and sorts every email
Monitors the inbox, tells invoices apart from any other attachment and discards what doesn't belong. Every email is logged, processed or not.
In the example From: billing@lumen.com Attachment: INV-4182.pdf ✓ It's an invoice · ✗ newsletter skipped - 02
Extracts every tax field
Tax ID, invoice type, authorization code, due date, amounts and rates, from PDF, image or XML. In under 30 seconds per invoice.
In the example Lumen Industries Inc. · Tax ID 12-3456789 Invoice INV-4182 · due 11/06 Total $482,130.00 · tax $38,210.00 - 03
Validates and routes exceptions
Checks every field against your rules, the tax registries and the purchase order. If something doesn't match or exceeds the approval threshold, it doesn't post it: it routes it to the person responsible.
In the example ✓ Vendor on the authorized list ✓ Total matches PO 4500018223 ! Over the $250,000 threshold → to approval - 04
Posts to your ERP
Posts the bill via API to SAP, Tango, Holistor or another ERP, or in the format you use (CSV, XLS, JSON), with the permissions your IT team grants. No migration.
In the example SAP · payables · Lumen Industries Inc. ✓ Approved by Accounts Payable · 10:04 AM ✓ Posted 10:05 AM · action logged
Every action the agent takes, measured and logged in one panel.
Processed volume, accuracy, exceptions and cycle times, in real time and with alerts. Your team sees the same data we do.
- Processed today
- 1,284
- Accuracy
- 99.6%
- To review
- 31
- Avg. cycle
- 28 s
Latest activity
- 15:42 Invoice INV-20431 · Lumen Industries Inc. email Posted to SAP
- 15:42 Invoice 7781-C email Posted to SAP
- 15:41 Invoice 00447 email Over threshold · to approval
- 15:41 Credit memo CM-212 email Posted to SAP
- 15:40 Invoice INV-20428 email No PO · to review
Volume per hour
31 were routed to your team for review or approval
Illustrative view with sample data
From discovery to production, with controls at every stage.
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Process discovery
In an initial 30-minute call we map the real flow: what comes in, through which channel, which system it lands in and which rules and controls apply. With your team we define what the agent resolves on its own and what needs approval.
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Design with permissions and controls
We connect the vendor inbox and your ERP via API, and load your authorized-vendor list and validation rules. The agent works only with the permissions your IT team grants in each system, with approval thresholds your team defines and every action logged.
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Production with monitoring
It goes live gradually, with human review at critical points. We measure accuracy, exceptions and cycle times every day, tune it every week, and every change is tested before it reaches production. One monthly fee per agent.
Faster closes, with every invoice validated and traced.
The accounts payable team stops typing and focuses on exceptions.
Every field validated against your rules before it reaches the ERP.
From received email to posted bill, including at month-end peaks.
Invoice volume grows without growing the team.
- A faster close: every invoice posted the same day it arrives.
- Authorized vendors only: your team manages the list, not the agent.
- Every invoice is traced: who sent it, what was extracted, which rule applied and who approved it.
- Human approval by threshold: your team defines which amounts and exceptions need sign-off.
What we get asked most about the Invoice Agent.
What if it extracts a field incorrectly?
Every extraction is validated against your rules: valid tax ID, amounts that add up, coherent dates. If confidence in a field falls below the threshold, the case goes to a person before it reaches the ERP. We also measure accuracy every day and tune the agent every week.
What can the agent do in our ERP?
Only what your IT team enables. The agent works with the permissions granted in each system and nothing outside that scope. Your team sets which amounts need approval, and every action is logged: what it read, what it decided, which rule it applied and who approved.
Does it integrate with our ERP and core systems?
Yes. We work via API with the most common ERPs and accounting systems: SAP, Tango, Holistor, Bejerman and others. Where a direct integration isn't possible, we exchange CSV, XLS or JSON files in the format your operation uses today. Access runs on the permissions your IT team defines, and we never ask you to migrate a system.
How long until it's in production?
For a well-scoped flow, the first release reaches production in under 30 days, on your current systems. We start with the highest-volume case under close supervision and widen the scope with incremental releases.
What does the monthly fee include?
The agent in production, the infrastructure, the integrations with your systems, daily monitoring, weekly tuning under change control and support from our team. No hidden setup costs and no separate licenses.
Other agents we have built.
Let's assess your accounts payable process.
In 30 minutes we review your real invoices and your controls, show you the agent processing them and define what it would resolve on its own and what would need approval. No cost.